Board Meeting Minutes - 09/21/03

The Spindletop Unitarian Church board of directors met on 09/21/03 at 9:00am.

The following board members were present:

Jo Woody

Jeff Pittman

Tom Harlan

Ria Lhis

Sharon Colbert

Corky Cullins

Rev. Tom Capo (ex-officio)

Prior to calling the meeting to order, Sharon Colbert explained the use of the new refrence notebook system for board members, wherein each member has an individual binder containing church bylaws and organizational information for refrence during board meetings.

The meeting was then called to order.

Reading and approval of previous meeting minutes was deferred until next meeting.

The following reports were received by the board:

Rev. Tom Capo presented the minister's report. Issues discussed include an activity summary relating the progress of newcomer classes, mentor meetings and worship committee meetings. Also discussed were issues relating to the church sound system, musical direction, and pastoral care. The minister's schedule was presented for publication in the newsletter. Upcoming events were discussed, including child dedication and wedding ceremonies in October. Plans for the upcoming ordination/installation were also discussed, to include commissioning a new chalice and housing for visiting ministers. Discussion was had regarding nominations for volunteer of the month. Discussion was also had regarding the need for a written contract/covenant for the church's minister.

The following committee reports were the received by the board:

Tom Harlan submitted the grounds commitee report - getting by for now.

Ria Lhis presented the social concerns committee report.

Ministerial relations committee had no report (bi-monthly meeting).

Corky Cullins presented the building committee report concerning progress of renovation and painting activity.

The treasurer's report was reviewed by the board.

reports having been received, the board next discussed the following old business:

Status of the church copy machine was discussed.

Status of absent board members was discussed.

Status of committee chairs was discussed.

No further old business presenting, the board next discussed the following items of new business:

The necessity for a written rental contract and fixed rental rate for all persons or organizations desiring to rent the church property was agreed upon by the board - said contract and rate schedule to be submitted and approved by the board.

It was agreed upon to have a Haloween party on October 31st at the church.

It was agreed upon to have a craft/booksale in November as a church fundraiser.

No further new business presenting, the meeting was adjourned.